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Creating a vehicle record in Stock Book

This feature should not need to be used in most cases as vehicles are created automatically in Stock Book from the daily feeds we receive from your business for new and used vehicles.

However, there may be rare occasions when you may need to manually add a vehicle record.  Please note this facility is only available for higher level users (managers and administrators) only.

To create a new or used vehicle record in Stock Book, you will need to click ‘Add Vehicle’ at the top of your Stock Book screen and select new or used from the drop down.

 

Add New Vehicle

This option is used to add vehicles of a New stock type. Clicking here opens a new window where the the vehicle details can be specified.

 

Start by entering the model year of the vehicle and once this has been completed the Brand dropdown will become populated.

Once the Brand has been entered the Model field becomes populated with models relevant to the Brand and model year already selected.  This pattern continues until you have completed Trim.

The only other mandatory field is Order Number where the manufacturer order number for the vehicle should be recorded.

 

Add Used Vehicle

When adding a used vehicle the data entry screen looks as follows:

Enter the registration number of the vehicle you wish to add and click on ‘Look Up’. If you are adding a light commercial vehicle click the ‘car’ drop down and select LCV.

If the registration number is recognised the screen will populate with the vehicle details for you to confirm. A mileage must be entered before you can ‘save’ the record.

If the model details are not located by the registration number,  the vehicle can be entered manually by adding the registration year and then selecting the correct model details from the drop downs.

 

 

 

 

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